Team Management

Overview

Team management in PlayableLabs goes beyond adding and removing members. This page covers changing roles, using the activity log for auditing, and applying best practices for secure team operations.

Searching Members

Use the search bar at the top of the Members page to quickly find team members by:

• Email address -- Full or partial match
• Name -- Full or partial match

The member count updates dynamically as you type.

Member Information Display

Each member card shows:

• Avatar -- Profile picture or initials
• Name and email
• Join date -- When they joined the organization
• Last active -- Most recent login timestamp (if available)
• Role badge -- Current organization role with icon

Pending Invitations Tab

Managers, Admins, and Owners see a separate Pending Invitations section showing:

• Email of invited user
• Role assigned in invitation
• Who sent the invitation
• Expiration date

Managing Pending Invitations

From the actions dropdown (⋮) you can:

• Resend Invitation -- Send the invitation email again
• Revoke Invitation -- Cancel the invitation and invalidate the link

Changing Roles

Owners and Admins can change any member's role (subject to hierarchy rules).

1. Navigate to Members in the sidebar
2. Find the member whose role you want to change
3. Click the actions menu (⋮) next to their name
4. Select Change Role
5. Choose the new role from the dialog
6. Click Confirm

Role Change Rules

• Owners can change any member's role, including promoting someone to Admin
• Admins can change roles for Managers, Members, and Viewers, but cannot manage other Admins or the Owner
• You cannot change your own role -- another Owner or Admin must do it
• Role changes take effect immediately; the member's session updates on their next page load

Activity Log

PlayableLabs logs every significant action within your organization. The activity log provides a complete audit trail.

Accessing the Activity Log

Navigate to Activity Logs in the sidebar to view the timeline of all actions.

Logged Events

Team-related events include:

Filtering the Activity Log

• By date range -- Select a start and end date
• By action type -- Filter to specific event types (e.g., only role changes)
• By user -- See all actions performed by a specific member

Team Groups

Team groups let you organize members by project, department, or function. They affect game visibility when games are set to Team visibility mode.

Creating a Team Group

1. Go to Teams in the sidebar
2. Click Create Team
3. Enter a team name and optional description
4. Add members to the team
5. Click Save

Managing Team Groups

• Add/remove members from the team detail page
• Edit team details (name, description)
• Delete a team (members are not removed from the organization)

Note: Any organization member can join a team, but only Owners and Admins can create or delete teams.

Security Best Practices

Access Control

• Regular audits -- Review team members and roles quarterly
• Remove inactive accounts -- Promptly revoke access for people who no longer need it
• Separate environments -- Use different organizations for production and staging work

Role Assignment

• Start minimal -- Begin with Viewer or Member and promote as needed
• At least two Admins -- Ensure continuity if one Admin is unavailable
• Limit Owner count -- Only one Owner per organization (enforced by the system)
• Use Manager wisely -- For leads who need content control but not team management

Monitoring

• Check the activity log weekly for unexpected actions
• Watch for bulk removals or unusual role changes
• Review pending invitations to ensure no unauthorized access attempts

Common Scenarios

Onboarding a New Team Member

1. Owner or Admin sends an invitation with the Member role
2. New member accepts the invitation and signs in
3. Admin adds them to the relevant team group
4. Member gains access to team-assigned games

Offboarding a Team Member

1. Admin removes the member from all team groups
2. Admin removes the member from the organization
3. The MEMBER_REMOVED event is logged
4. The former member loses all access immediately

Promoting a Member to Manager

1. Admin clicks the member's role badge
2. Selects Manager from the dropdown
3. The MEMBER_ROLE_CHANGED event is logged
4. The member immediately gains Manager-level permissions

Next Steps

• Team Members -- Inviting and removing members
• Roles and Permissions -- Full permission matrix